Festivals Edinburgh hint or tip to go here.

The first step is always just to mention your commitment to the Green Venue Initiative early in your relationship with visiting companies and artists, and to include it in a contract. This in itself will encourage them to be part of what you're doing. You should also encourage their most senior people, especially artists, to commit to the aims of the GVI and provide the necessary leadership.

Provide information about train and bus transport providers, and also local travel information - especially schemes like Ridacard - in any packs for visiting artists.

You can provide visiting companies with all the information you provide to you own staff, and simply ask them to brief their own staff and members. It's worthwhile to include information about your policies and facilities in an initial site tour or induction.

Publicity materials and smaller waste streams can often be recycled through your waste contractor - do check with them first. For sets and bulkier equipment, try advertising through online services such as Gumtree, SCOT-NITS, and scenerysalvage.com.